Resource Description: 

Collaborate is a synchronous online meeting tool. Collaborate can be used with a combination of voice, video, text, Powerpoint and desktop sharing. This is an environment for online learning, meetings, training courses and presentations. Meetings can be recorded. Features options for: polling, break-out rooms, whiteboard sharing, hand-raising. Non-UA employees or students can participate in a meeting.

There are two ways to create/manage meetings in Collaborate:

Option 1: If you are an instructor using D2L, you can create Online Rooms for your class and students. For more information go to 

Option 2: Anyone with a UANetID can create and manage Collaborate Live meetings/sessions using the Collaborate Scheduler. Click the button labeled "Login to Collaborate Scheduler" to create/manage meetings.

(If you are creating a meeting for a class, we recommend you create a single meeting space with a single start and end date for the duration of the semester and reuse the url, rather than create a new url for each meeting.)

Before a meeting, instructors and students should:

  1. Check that the computer set-up is correct
  2. Check/Practice configuration of computer by going to the Collaborate Configuration Room
  3. Watch this15 minute Web Conferencing Online Participant Orientation

Important Java news!

Hello all!

Oracle released a new version of Java 7U51 which contains security updates that will impact users launching V12.1 sessions, as well as V12.0, V11 and V10 recordings. This is a known issue and there is a work around that will help. The following may display - "Plugin has security vulnerability" and "An error has occured. Your request for the meeting has been revoked" (a few words may be different.) 

At there was an announcement as of January 15th about this issue. They are currently working to solve this issue, and there is a successful workaround available. The article is found here: tp://

The workaround current is as follows:

  • The necessary fixes are currently in progress and will be available shortly. Please use one of the suggested workarounds below:
  • In Java 7U51 add the URL "" to the exception site list by preforming the following steps:
  • The exception site list is managed in the Security tab of the Java Control Panel. The list is shown in the tab.
  • Click on the Edit Site List button.
  • Click the Add in the Exception Site List window.
  • Click in the empty field under Location field to enter
  • Click OK to save the URL that you entered.
  • Click Run on the first Security Warning dialog and Don't Block on the second Security Warning dialog.

Simply search for Java on the computer to find the control panel if you're unsure where it is. More information can be found at if needed.


Key Features: 
  • Share applications, screens, images and documents with participants
  • Integrate tools to whiteboard or overlay annotations on slides, video and other content
  • Record, capture, and playback Collaborate sessions for a later time — a useful feature for students
  • Gather real-time feedback through polls

For instructors:

  • Allows you to bring PowerPoint slides, digital video and other types of media into live meetings
  • Allows you integrate the tool into the D2L Course Management System for the easy transfer of files to facilitate collaborations

For students:

  • Allows collaboration with other students
  • Allows students to engage in course related activities in a single environment
  • Teaches students new technology skills
Sample Uses: 
  1. Students and faculty don't need to be in the same location at the same time in order to conduct a class or office hours.
  2. A cost effective way to "bring in" a guest speaker.
  3. The survey tool can be used as a classroom clicker or responder tool.
  4. Record a meeting for students who missed a class or need to review.
  5. Facilitate class meetings and student group meetings across diverse geographic locations.
  6. Use the chat feature to create more engaging discussions.
  7. Students can use Collaborate to work on group projects.
OIA Contact for more info: 
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